Last Updated: September 2026
Welcome to OfficeSaaS ("we," "our," or "us"). We are committed to protecting your personal information and your right to privacy. This Privacy Policy governs the privacy policies and practices of our OfficeSaaS mobile application and related services.
By using our application, you agree to the collection and use of information in accordance with this Privacy Policy.
We collect personal information that you voluntarily provide to us when you register for the application, express an interest in obtaining information about us or our products, or otherwise contact us.
The personal information we collect may include the following:
Account Information: Name, email address, phone number, and account credentials (such as passwords).
Employment Details: Job title, role/permissions (e.g., Operations Manager, Finance Manager), and the office or organization you belong to.
Financial & Business Data: Expense receipts, journal entries, vendor details, and other documents you upload for processing within your organization.
Media and Files: Images or PDFs (such as expense receipts) that you upload from your device camera or photo library.
We use the personal information collected via our application for a variety of business purposes described below:
To Facilitate Account Creation and Logon Process: To manage user authentication and ensure secure access to specific company modules.
To Provide Core Services: To process financial entries, manage staff directories, and maintain organizational workflows.
AI Data Processing: When you upload expense receipts or documents, we utilize Artificial Intelligence services (such as Google Gemini) to automatically extract text and values from your images to pre-fill financial forms.
To Manage User Accounts: To keep your account in working order and provide customer support.
We only share information with your consent, to comply with laws, to provide you with services, to protect your rights, or to fulfill business obligations.
Your Organization: Information you submit is visible to authorized administrators (like Office Admins or Super Admins) within your specific tenant/organization.
Third-Party Service Providers: We may share your data with third-party vendors that perform services for us or on our behalf, such as cloud hosting providers (e.g., Azure/AWS), database providers (MongoDB), and AI processing partners (Google Cloud).
Legal Obligations: We may disclose your information where we are legally required to do so in order to comply with applicable law, governmental requests, a judicial proceeding, court order, or legal process.
Depending on your device, our application may request certain permissions that allow it to access your device's data and features. You can change these permissions in your device's settings.
Storage / Photo Library: Needed to attach receipts or documents to financial entries.
Camera: Needed to capture photos of receipts or documents directly within the app.
We will only keep your personal information for as long as it is necessary for the purposes set out in this privacy policy, unless a longer retention period is required or permitted by law (such as tax, accounting, or other legal requirements).
We have implemented appropriate technical and organizational security measures designed to protect the security of any personal information we process. However, please also remember that we cannot guarantee that the internet itself is 100% secure. Although we will do our best to protect your personal information, transmission of personal information to and from our application is at your own risk.
Depending on your region, you may have rights that allow you greater access to and control over your personal information. You may review, change, or terminate your account at any time by contacting your organization's Office Admin or contacting us directly.
We may update this privacy policy from time to time. The updated version will be indicated by an updated "Last Updated" date and the updated version will be effective as soon as it is accessible.
If you have questions or comments about this policy, you may email us at: [email protected]